Gyodokan Privacy Policy

Aikido Gyodokan is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and store your personal information when you become a member of our dojo, participate in our classes, or interact with us in any other capacity. This policy complies with the UK General Data Protection Regulation (UK GDPR).

1. Information We Collect

We collect and process the following personal information:

Name
Address
Date of Birth
Contact information
Emergency Contacts
Health Information

2. Purpose of Collecting Information

We collect your personal information for the following purposes:

To manage your membership and participation in our dojo activities.
To ensure your safety and provide appropriate care in case of emergencies.
To communicate with you regarding classes, events, and other dojo-related matters.
To maintain accurate records for administrative purposes.
To comply with legal obligations and ensure our activities are conducted in a safe and regulated manner.

3. Legal Basis for Processing

We process your personal information based on the following legal grounds:

Contractual Necessity: To fulfill our obligations under the membership agreement.
Legal Obligation: To comply with applicable laws and regulations.
Legitimate Interests: To operate, manage, and improve our dojo services.
Consent: For specific purposes where you have provided explicit consent.

4. How We Use Your Information

We use your personal information to:

Register and manage your membership.
Contact you with information about classes, events, and updates.
Respond to your inquiries and provide customer support.
Ensure the health and safety of all participants.
Keep accurate records for administrative and legal purposes.

5. Sharing Your Information

We do not share your personal information with third parties except:

With emergency services or medical professionals in case of an emergency.
When required by law or to comply with legal processes.
With trusted third-party service providers who assist us in operating our dojo, provided they comply with strict data protection standards.

6. Data Security

We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal obligations. Once your information is no longer needed, we will securely delete or anonymize it.

8. Your Rights

You have the following rights regarding your personal information:

Access: You can request access to the personal information we hold about you.
Rectification: You can request correction of any inaccurate or incomplete information.
Erasure: You can request deletion of your personal information under certain conditions.
Restriction: You can request restriction of processing under certain circumstances.
Data Portability: You can request a copy of your personal information in a structured, commonly used, and machine-readable format.
Objection: You can object to the processing of your personal information in certain situations.
Withdraw Consent: Where we process your information based on consent, you can withdraw your consent at any time.

To exercise any of these rights, please contact us at aikidogyodokan@gmail.com.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website or through other appropriate communication channels.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

aikidogyodokan@gmail.com